Product Catalog¶

Your product catalog is the foundation of FilaOps — every order, production run, and inventory count ties back to items defined here.

What You'll Learn¶

• How to create and organize items (finished goods, components, materials, packaging, supplies, and services)
• How to use categories to keep your catalog tidy
• How to build Bills of Materials (BOMs) for manufactured products
• How to set up manufacturing routings on the Work Centers & Routings page
• How to recost your catalog when material prices change
• How to duplicate items and manage product variants

Prerequisites¶

• Admin access to FilaOps
• At least one inventory location configured (see System Settings)

Understanding Item Types¶

Every item in FilaOps has a type that controls how the system treats it.

The Items Page¶

Navigate to Inventory > Items in the sidebar. This is your main catalog management page.

Page Layout¶

View Modes¶

Toggle between two views using the Table / Cards buttons in the top-right:

• Table view — Sortable spreadsheet with columns for SKU, Name, Type, Category, Std Cost, Price, On Hand, Reserved, Available, Policy, Reorder Pt, Status, and Actions. Best for managing many items at once.
• Card view — Visual cards sorted automatically by stock health (shortages shown first). Best for a quick visual scan.

Stock Status Colors¶

Items are color-coded in card view by inventory health:

Clickable Stat Cards¶

The six stat cards above the item list act as quick filters. Click Needs Reorder to instantly see every stocked item that has dropped below its reorder point. Click the same card again to clear the filter.

Creating an Item¶

Standard Items (Products, Components, Packaging, Supplies, Services)¶

Step 1. Click + New Item in the page header.

Step 2. Fill in the details in the modal that opens:

Step 3. Click Save.

Material Items (Filament and Raw Materials)¶

Material items have an extra flow because they link to a material type and color, which powers traceability and spool tracking.

Step 1. Click + New Material in the page header. This opens the Material form.

Step 2. Select the Material Type (e.g., PLA_BASIC, PETG, ABS).

Step 3. Select the Color. If the color does not exist for that material type yet, click the create option, enter the name and hex value, and save it.

Step 4. Enter Cost per kg and optionally a Selling Price and Initial Quantity (kg).

Step 5. Click Add Material.

Editing an Item¶

Click Edit in the Actions column of any table row to open the Edit Item modal. Make your changes and click Save.

Deactivating an Item¶

Instead of deleting items (which would break historical records), deactivate them.

Step 1. Click Edit on the item.

Step 2. Uncheck the Active toggle and click Save.

Inactive items are hidden from the main list by default. To see them, uncheck Active only in the filter bar.

Duplicating an Item¶

Duplicating copies an item's settings and, if it has an active BOM, offers to copy that BOM with optional component swaps — useful when creating color or material variants of an existing product.

Step 1. In table view, locate the item and click the Duplicate button in the Actions column.

Step 2. In the Duplicate Item modal, enter a New SKU (required) and New Name (required).

Step 3. If the source item has an active BOM, the modal displays each BOM line. For each line you can click Swap to replace the component with a different item before saving.

Step 4. Click Duplicate Item.

Organizing with Categories¶

Categories group related items into a browsable tree (e.g., Filament > PLA > Silk PLA).

Creating a Category¶

Step 1. In the Category sidebar on the left side of the Items page, click the + button.

Step 2. Enter a Code (unique, uppercase, e.g., PLA) and a Name (e.g., "PLA Filament").

Step 3. Optionally select a Parent Category to nest this category inside an existing one.

Step 4. Click Save.

Editing and Deleting Categories¶

Hover over any category in the sidebar to reveal edit (pencil) and delete (trash) icons. Deleting a category removes it from the tree — items in that category remain and just lose their category assignment.

Filtering by Category¶

Click any category name in the sidebar to show only items in that category and its sub-categories. Click the active category again to clear the filter.

Bills of Materials (BOMs)¶

A BOM defines what goes into making a product — the list of components and materials, their quantities, and optional scrap factors. Each BOM belongs to exactly one product.

Navigate to Inventory > Bill of Materials in the sidebar.

BOM List¶

The BOM list shows each BOM's Code, Name, Product, Version, number of Components, and Total Cost. Search by code, name, or product name. Use the All Status / Active Only / Inactive Only dropdown to filter by BOM status.

Creating a BOM¶

Step 1. Click + Create BOM.

Step 2. In the Create BOM modal, select the Product this BOM will produce.

Step 3. Optionally fill in a BOM Code, Name, Version, and Assembly Time (minutes).

Step 4. Click Create BOM.

Step 5. With the BOM created and open in the detail view, add Lines using the line editor. Each line requires:

BOM Detail View¶

Click any BOM in the list to open the detail panel. You will see:

• All component lines with quantities, per-unit costs, and current inventory availability
• Material cost (from BOM component lines) and Process cost (from the routing, if one exists)
• Total cost combining both

From the detail view you can:

Sub-Assembly (Multi-Level) BOMs¶

If a BOM line's component itself has a BOM, it is treated as a sub-assembly. FilaOps supports automatic BOM explosion (expanding all levels recursively) and cost roll-up through nested assemblies. You can see the full exploded tree and a detailed cost breakdown from the BOM detail view.

To find every BOM that uses a particular component, use the Where Used lookup available from the BOM detail view.

Copying a BOM¶

To copy an existing BOM to a different product without rebuilding it:

Step 1. Open the BOM in the detail view.

Step 2. Click Copy BOM.

Step 3. In the Copy BOM modal, select the target product and choose whether to include the BOM lines.

Step 4. Click Copy. The new BOM is created and linked to the target product.

Validating a BOM¶

BOM validation checks for common problems — circular references, lines with missing standard costs, and zero-quantity lines. Run it from the BOM detail view to get a list of warnings and errors before creating production orders.

Manufacturing Routings¶

A routing defines the sequence of operations needed to produce an item — which work center handles each step, how long each step takes, and the materials consumed per operation step.

Routings are managed from Operations > Work Centers & Routings in the sidebar. They can also be created and edited directly inside the BOM detail view, where the routing editor is embedded alongside the BOM lines.

For Make and Make-or-Buy items you can also open the routing editor directly from the Items page using the Route/BOM button in the Actions column of the item table row.

Setting Up a Routing¶

Step 1. From the BOM detail view for the product, scroll to the Routing section and click Edit Routing (or Create Routing if none exists yet).

Step 2. Optionally select a Template Routing from the dropdown to start from a standard operation sequence.

Step 3. Add Operations in sequence. Each operation has:

Step 4. For operations that consume specific materials during the operation (e.g., filament consumed during printing), expand the operation row and add Operation Materials. Each material line links a component item with a quantity and a consumption type (per unit, per batch, or per order).

Step 5. The routing saves automatically. The total run time and routing cost are reflected in the BOM detail view's cost summary.

Bulk Operations¶

Bulk Update¶

Use Bulk Update to change the category, item type, procurement type, or active status on multiple items simultaneously.

Step 1. In table view, check the boxes next to the items you want to update. A toolbar appears showing the selection count.

Step 2. Click Bulk Update in the toolbar.

Step 3. In the Bulk Update Items modal, set only the fields you want to change. Fields left at "-- No change --" are not modified.

Step 4. Click Update Items.

Recost All Items¶

When material prices change, recalculate standard costs across your entire catalog (or a filtered subset).

Step 1. (Optional) Select a category in the sidebar or apply an item type filter to limit scope.

Step 2. Click Recost All in the page header.

Step 3. Confirm the action in the dialog.

FilaOps iterates through every active item in scope. For manufactured items (those with a BOM or routing), it recalculates cost from current component standard costs. For purchased items, the existing standard cost is retained. Items whose calculated cost is zero are skipped.

Step 4. A green result banner appears showing how many items were updated and how many were skipped. Up to 10 changed items are listed with their old and new costs.

Suggest Prices¶

Suggest Prices calculates selling prices for finished goods at a target gross margin, lets you review item-by-item, then applies them in bulk.

Step 1. Click Suggest Prices in the page header.

Step 2. In the modal, adjust the Target Margin slider. Suggested prices update in real time as you drag.

Step 3. Deselect any items you do not want to change.

Step 4. Click Apply Prices. A purple result banner shows how many items were updated.

Product Variants¶

For products that come in multiple material/color combinations (e.g., a figurine printed in PLA Black, PLA White, and PETG Blue), FilaOps supports a Variant Matrix.

Template Items and Variants¶

A template is a product that acts as the parent for a family of variants. Each variant is a full item record (with its own SKU, cost, and inventory) linked back to the template. An item automatically becomes a template when you create its first variant.

Step 1. In table view, locate the product you want to use as a template and click the Manage Variants icon (grid icon) in the Actions column.

Step 2. The Variant Matrix modal displays a 2D grid of available material x color combinations. Cells with a checkmark already have a variant; unchecked cells are combinations you can create; dashes indicate unavailable combinations.

Step 3. Check one or more combinations and click Create Variants. FilaOps creates a new item record for each selected combination with an auto-generated SKU.

Importing Items¶

Import Materials from CSV¶

Navigate to Purchasing > Import Materials in the sidebar.

Step 1. Click Download Template to get the expected CSV column format.

Step 2. Drag and drop your CSV onto the upload area, or click to browse.

Step 3. Check Update existing to overwrite items with a matching SKU; leave it unchecked to only create new records.

Step 4. Click Import.

The result shows rows created, updated, skipped, errors, and warnings. The importer recognizes column names from common marketplaces (Shopify, WooCommerce, Squarespace, Amazon) and maps them automatically.

Tips and Best Practices¶

• Set a stocking policy and reorder point on every material and supply you actively stock — this powers the Needs Reorder count and Command Center alerts.
• Use consistent naming conventions — "PLA Black 1 kg Spool" is more searchable than "black pla".
• Create your category hierarchy early — organizing 20 items is far easier than organizing 500.
• Review BOMs after recosting — make sure updated costs look reasonable before creating new quotes or production orders.
• Keep SKUs unique and meaningful — FilaOps enforces uniqueness, but a clear scheme (e.g., FG-, COMP-, MAT-) prevents confusion.
• Use Duplicate for product variants — clone an item and swap the BOM's filament line instead of rebuilding from scratch.
• Use On-Demand stocking policy for custom or made-to-order items — switch to Stocked only for materials and supplies you proactively replenish.

What's Next?¶

With your catalog set up, you're ready to start operating:

• Taking and Fulfilling Orders — create quotes and sales orders
• Tracking Inventory — manage stock levels and transactions
• Running Production — manufacture items from your BOMs
• Purchasing — create purchase orders and view the buy list

Quick Reference¶